Privacy Policy

1. Introduction

The Tacoma Washington Bicycle Club (TWBC) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website (www.twbc.org, portal.twbc.org, news.twbc.org) and use our services, including membership registration and event participation.

By using our services, you consent to the data practices described in this Privacy Policy.

2. Information We Collect

When you register as a member or participate in our events, we may collect the following personal information:

• Full Name
• Email Address
• Mailing Address
• Phone Number

We collect this information when you:

• Register for a membership through our Joomla Membership Pro system.
• Subscribe to our Google Groups for club updates and announcements.
• Use our Facebook or Google Single Sign-On (SSO) to log in to the member portal.

3. How We Use Your Information

We use your personal information for the following purposes:

• To manage club memberships and provide access to member-exclusive content.
• To send club announcements and newsletters via Google Groups.
• To process event registrations and participation records.
• To provide secure authentication through Facebook and Google SSO for accessing the member portal.
• To comply with legal obligations and maintain club records.

4. How We Share Your Information

We do not sell or rent your personal information. However, we may share your information with:

• Google Groups (to send newsletters and club updates).
• Facebook and Google (for authentication if you use SSO).
• Service providers that help manage our website and membership services.

We ensure that third-party providers comply with privacy laws and do not use your data for unauthorized purposes.

5. Data Security & Retention

We implement industry-standard security measures to protect your personal information. Your data is stored securely within our Joomla Membership Pro system and Google Workspace (including Google Groups).

Retention Policy: We retain your membership data for as long as your membership remains active. If your membership expires, we will keep your data for up to two years for record-keeping purposes unless you request deletion.

6. Your Rights & Choices

You have the following rights regarding your data:

• Access & Update: You can review and update your information through the member portal (portal.twbc.org).
• Unsubscribe: You can opt out of newsletters by unsubscribing from our Google Group.
• Delete Your Account: You can request account deletion by following the instructions in our User Deletion Policy.

7. Facebook & Google Data Compliance

If you use Facebook or Google SSO to log in to our member portal:

• We only collect your email address associated with your Facebook or Google account for authentication.
• We do not post on your Facebook or Google account or access any additional data beyond what is required for login.
• You can revoke access at any time by removing our app from your Facebook or Google settings.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, you can contact us at:

• Email: privacy@twbc.org
• Mailing Address: P.O. Box 112078, Tacoma WA, 98411